Meeting Notification Request Letter

DON'T MISS OUT

Citizens interested in particular issues that come before the City Council, Board of Education or the various commissions and boards (such as Planning, Zoning, Historic Preservation Commissions) miss their opportunities to be heard because they do NOT KNOW WHEN THE MEETINGS ARE OCCURING OR WHAT IS ON THE AGENDAS.

If anyone wishes to request letters of notification regarding the public meetings of any board or authority, here is a format that is suggested.

Requestor Name
Address
City
Contact information: email, phone, and fax

Mr. Mrs. Ms. Chairperson of Public Body
Chairman
Name public body

Mr. Mrs. Ms Clerk/administrator of Public Body
Name of Public Body
Address
City, State Zip

Date of Request (requests last from Jan 1 to Dec 31 of that year)

Dear Mr. Mrs. Ms:

I am writing to request that I be placed on the list for receipt of notices of agendas for all (Name of Public Body) meetings per section 10:4-19 of New Jersey’s Sunshine Law.

10:4-19. Requests for notices of meetings; annual renewal

Any person may request that a public body mail to him copies of any regular meeting schedule or revision described in section 13 of this act and any advance written notice described in subsection 3. d. of this act of any regular, special or rescheduled meeting of such body, and … the public body shall mail to such person written advance notice of all of its meetings within the time prescribed by subsection 3. d....

I appreciate the receipt of these meeting agendas (manner of receipt: electronically, fax, mail etc). My email (address) is listed above. I appreciate your attention to this matter.

Sincerely,

Name of Recipient

(QLC's thanks to Beth Mason for providing this information.)